Case study
TASCE Salary Portal – staff self-service payslips for tertiary education
Prism Technologies delivered a self-service payroll portal for Tai Solarin College of Education (TASCE), giving staff transparent access to payslips, deductions, and approvals while reducing HR support tickets by 72%.
Client
Tai Solarin College of Education (TASCE), a major tertiary institution in Ogun State, Nigeria.
Engagement
Discovery, UX/UI, engineering, integration with legacy payroll, training, and support.
Timeline
10 weeks to launch · 3 months of post-launch optimisation retainer.
The challenge
TASCE’s HR and bursary departments managed payroll via disconnected spreadsheets. Staff had no easy access to payslips or deduction breakdowns, leading to frequent queries, compliance issues, and manual work.
- Manual dissemination of payslips via printed copies and informal messaging.
- No central system for staff to view deductions, loans, or arrears.
- Compliance checks for governing council audits were tedious and error-prone.
Our approach
We partnered with HR, bursary, ICT, and union leaders to co-create a portal that respects approval hierarchies, supports multi-department data uploads, and empowers staff to manage their own records.
- Discovery interviews with staff, HR, bursary, and union representatives.
- Design sprints to define intuitive navigation for payslip and deduction details.
- Planned phased data migration and staff onboarding to drive adoption.
Solution snapshot
Staff self-service portal
- Secure login with password reset, 2FA-ready architecture.
- Detailed payslips, deductions, loans, and arrears accessible anytime.
- Self-service issue reporting and enquiry tracking.
HR & bursary dashboards
- Bulk data upload tools with validation for quick monthly updates.
- Approval workflows for adjustments, arrears, and loan changes.
- Automated report exports for council meetings and compliance audits.
Architecture & integrations
Built with Vue, Laravel, MySQL, and Redis, deployed on AWS Lightsail with CloudFront. Integrated with TASCE’s existing HR records and bank gateways for bulk payments, with secure file exchange for payroll data.
- Role-based access for HR, bursary, ICT, and auditors.
- Data sanitisation and validation to prevent inaccurate uploads.
- Email/SMS notifications for payslip availability and approvals.
Results
- 72% drop in payroll-related helpdesk queries within the first quarter.
- 8 hrs → 2 hrs reduction in monthly approval cycles due to automated workflows.
- 100% compliance with governing council audit requirements.
Implementation timeline
Weeks 1–2
Stakeholder alignment, requirements gathering, data audit.
Weeks 3–6
UX/UI design, usability testing with staff reps.
Weeks 7–9
Engineering, integrations, unit and end-to-end testing.
Weeks 10–12
Data migration, staff onboarding, training, go-live.
Client testimonial
“Our staff finally have one place to see their payslips, deductions, and loans. Prism’s team made the rollout painless and ensured every department and union stakeholder was heard.”
Bring payroll clarity to your institution
Prism Technologies guides colleges, universities, and public-sector agencies through payroll and staff portal digitisation, ensuring high adoption and absolute compliance.
Project snapshot
- Platform: Vue, Laravel, MySQL, Redis, AWS Lightsail
- Integrations: Legacy payroll datasets, bank payment gateways
- Users: 1,200+ staff, HR, bursary, ICT, and auditors